Tender Planning

Overview

Plan Ahead has extensive experience working for clients and contractors, enabling us to develop programmes that address the areas critical to both parties, piecing together the overall tender requirements to provide a suitable winning package.

Plan Ahead is proud of its very high tender-winning success rate, making us the go-to choice for our clients when they want support in winning that ‘key project’.

The Detail

We are focused on helping our clients understand their project risks and how they can mitigate or manage their commercial impacts.
Plan Ahead's pro-active approach means the planner can work with the rest of the team to revise the programme to mitigate and spread risks to a realistic level.
4D Planning at this early stage enables contractors and clients to demonstrate an understanding of the complexities of a project.
The timeline integrated into a construction sequence becomes a powerful communication tool for the wider client and contractor teams to buy into and agree on a unified approach.
Plan Ahead uses time chainage at the start of sizeable linear project tenders to engage with all of the tender team from the very outset. The plan-on-a-page approach enables all parties to collaborate and share constraints and timings.
This information provides the backbone for establishing early phasing/construction sequencing and an indicative timeline. Once the iterative process is suitably developed, it can be transferred into a more detailed Gantt chart.
Plan Ahead has developed a suite of effective supporting documents for all tender programmes we produce. These documents help establish the link between the adopted 1st principles planning to the final Gantt chart timeline.
The collation and recording of all the supporting documentation enable all parties to have access to the data that validates the overall programme.
Plan Ahead understands how to build programmes that recognise the contracted terms under which the project timeline will be delivered.
The programme, subject to the contract type, plays a key part in contracted terms in both delivering the project and controlling any change/ entitlement that may occur during the process.
Plan Ahead uses XER toolkit as part of its assurance process to provide clients with a summary validation report.
For contractors, Plan Ahead develop a robust programme that is validated and ultimately deliverable, giving both contractor and client certainty.
Our tender programmes are designed to be suitably detailed, dynamic and properly constructed to be accepted as the contract programme supported by a detailed collection of submission documents.
For clients, Plan Ahead provides an expert and impartial 3rd party audit process. Audits are provided at a variety of levels, subject to the level of review required and the added value it is trying to deliver.
Plan Ahead has developed a suite of visualisation solutions for all our client's needs. These include high-level summary programmes, phasing plans, logistic plans and overall tender submission graphics.
The key is to provide graphics that inform and validate the intended timeline and sequence to their audience.
Where the client or contractor wants more commercial alignment to the programme at this early tendering stage, cost/resource allocation can be implemented.
Plan Ahead's extensive experience means we can allocate the cost/resource to the programme giving consideration to why it is required so that effective reporting/analysis is achieved.